DEMOCRATIC CLUB OF GREATER FALLBROOK
FDC_By-Laws 5th- Revision_Ratified_May-2015
ARTICLE I – NAME
The name of this organization shall be the Democratic Club of Greater Fallbrook. The Fiscal year shall be 1 January to 31 December.
ARTICLE II – PURPOSE
The purpose of this club shall be to foster democratic ideals by stimulating active interest in the Democratic Party, to support the party platform, contribute to party leadership and responsibility, to provide a constructive role for the volunteer in Democratic politics, and to promote an activist base.
ARTICLE III – MEMBERSHIP
Section 1 – Eligibility
Anyone registered as a Democrat or, has expressed intent to register as a Democrat, shall be eligible for membership in this club.
Section 2 – Good Standing
Everyone eligible to be a member of this club and whose annual dues are currently paid (or had waived) shall be a member in good standing. A member may be removed from membership either for nonpayment of dues, or by a 2/3 vote of the Executive Board if during his/her term of membership said member violates the club bylaws, causes harm to the reputation and/or finances of the club.
Section 3 – Dues
Dues in an amount set by the membership shall be due and payable upon joining the club, and annually at the beginning of every calendar year thereafter.
Section 4 – Voting
No proxy voting shall be permitted.
ARTICLE IV – OFFICERS
Section 1 – Elected Officers
Elected officers of this club shall be the President, Vice-President, Secretary, Controller, and the Political Action Chair. Each officer shall be elected at the general meeting in January and hold office for two years. The President and Controller shall be elected on odd years and the Vice-President, Secretary, and Political Action Chair on even years.
Section 2 – Duties
A President shall:
- Be the Chief Executive Officer of the club.
- Preside over all meeting of the club and the Executive Board.
- Make appointments to other non-elected committee positions as required.
- Act as the official spokesperson of the club.
- Stimulate active interest in the political process
- Provide a constructive role for the active volunteer
- Contribute to effective leadership and individual responsibility
- Promote harmony within the club membership, between other clubs and within the San Diego County Democratic Party.
B Vice-President shall
- Serve at the direction of the President,
- Preside at meetings if the President is unable to do so, or is requested by the President to do so,
- Shall take over the duties of the President in the absence of that officer,
- Arrange for meeting locations and speakers,
- Chair the Annual Audit Committee
- Select 2 members by November,
- Audit books by the end of December,
- Prepare annual audit report to membership by January 31.
C Secretary shall
- Keep the minutes of the general meetings and the executive committee meetings,
- Conduct correspondence, maintain the club’s records and be responsible for internal Communications,
- Chair meetings in the absence of the President and Vice-President.
D Controller shall
- Prepare a budget for Board and membership approval by March general meeting.
- Collect dues from the membership and all funds.
- Receive and Deposit all funds into the checking account.
- Pay and reimburse for expenditures.
- Pay annual charter fee for San Diego County Democratic Party, SDCDP.
- Maintain an accurate record of club receipts and disbursements,
- Make the record of club receipts and expenditures available to any member when requested.
- Provide a report of the club financial status at club meetings as requested.
- Provide an annual written report of club financial status by end of December.
- Make the books and all other financial records of the club available to the Audit Committee each year by December 1.
- See that the Club meets federal, state, and local political campaign reporting requirements.
E. Political Action Chair shall:
- Promote public event participation,
- Encourage local issue development,
- Support legislative lobbying.
SECTION 3 – Elections
- Elections shall be held in January.
- The President shall appoint a chairperson for the Nominating Committee. The Chairperson of the Nominating Committee shall recruit four additional members to serve on the committee, consisting of both Board and non-Board members.
- The Nominating Committee shall nominate at least one candidate for each elective office. All discussion of this committee in regards to candidates shall be held in strict confidence. The report of their selections shall be made at the last general meeting of the year.
- The Slate of Officers shall be presented at the January meeting for election. At that meeting the floor will be open for additional nominations and the election will be held. Those nominees who receive a majority vote shall be declared elected. If no person receives a majority of votes cast, a run-off shall be held between those two persons receiving the greatest number of votes. The person receiving the majority of the votes shall be declared elected.
Section 4 – Vacancies
Should any officer resign or fail to attend three general meetings or Executive Board meetings in a row without cause approved by the Executive Board, the Executive Board shall declare that office vacant and appoint a successor to that office to complete the unexpired term. Any such appointment shall, however, be approved by the membership at the next general meeting. At that meeting, nominations to fill the vacancy shall also be accepted from the floor. Voting shall be held with a majority of those members in good standing present required to elect.
Section 5 – Appointed Officers
The President shall appoint a parliamentarian and any other officers not otherwise specified by these bylaws as required for the general well being of the club. All chairpersons of Standing Committees shall become board members.
ARTICLE V – MEETINGS
Section 1 – General Meetings
There shall be a minimum of six general meetings each year, at least one of which shall be in January. Other general meetings shall be held at such times and places as specified by a majority of the Executive Board.
Section 2 – Quorum
A quorum at any general meeting shall be ten percent of the membership in good standing. A quorum of the Executive Board shall be a majority of its elected members.
Section 3 – Parliamentary Authority
Robert’s Rules of Order (Newly Revised) shall be the parliamentary authority for the club on all questions not covered by these bylaws.
Section 4 – Notices
At least ten days prior to a general meeting at which the following items will be discussed and voted upon, the Secretary shall cause to be deposited in the regular United States Mail or by e-mail a notice addressed to each member of the club in good standing:
Endorsements of candidates and/or ballot measures
Filling of any vacancies
Proposed amendments to these bylaws.
Such notice shall specify the time, place and date of the general meeting and describe the event.
ARTICLE VI – EXECUTIVE BOARD
Section 1 – Function
The Executive Board shall approve all expenditures and carry out the club business between general meetings in a manner consistent with actions taken at the general meetings, and perform any other duties provided for in these bylaws. The President shall pre-approve any written correspondence on behalf of the cub. The President shall be the sole spokesperson of the club.
Section 2 – Membership
Membership of the Executive Board shall include all of the currently elected club officers and the then current Committee Chairs.
Section 3 – Meetings
The President shall call a meeting, with advance notice, of the Executive Board as needed. Special meetings may be called by a majority of the currently elected members of the Executive Board at any time. A majority of the then currently elected members of the Executive Board shall constitute a quorum.
ARTICLE VII – SUGGESTED COMMITTEES AND DUTIES
The suggested Standing Committees for the club may be as follows: (1) Audit, (2) Fundraising/Sales, (3) Local Election, (4) Membership, (5) Nominating, (6) Parliamentarian, (7) Precinct Organization, (8) Publicity, and (9) Voter Registration.
(1) Audit Committee shall:
a. Review the club’s financial records annually.
b. Prepare the annual report for the membership by January meeting.
(2) Fundraising/Sales Committee shall:
a. Organize one or more large fund raising events/activities each year. (dinners, auctions, picnics, theater parties, etc.)
b. Invite candidates and elected officials to participate.
c. Look for co-sponsors to share workload, to produce larger crowds (may enable attraction of a major speaker).
d. Plan small fundraisers for regular meetings – door prizes, auction works of art, donation boxes, etc.
e. Present to Executive Board for approval.
(3) Local Election Committee shall:
a. Identify and recruit candidates for local office.
b. Assist candidate in their campaign activities.
(4) Membership Committee shall:
a. Recruit new members.
b. Maintain membership records,
c. Encourage membership renewal,
d. Greet new attendees, pass out name tags, and log all attendee’s names, addresses and phone numbers at meetings,
e. Submit dues received to Controller.
(5) Parliamentarian shall:
a. Answer questions that may arise during meetings concerning conformity to the current edition of Robert’s Rules of Order (Newly Revised).
(6) Precinct Organization Committee shall:
a. Enlist, train, monitor and assist precinct leaders for the Greater Fallbrook area.
b. Provide precinct lists, maps, voter registration materials and campaign literature to precinct leaders.
c. Precinct Leaders will:
1. Contact voters in their assigned precinct.
2. Assist all interested persons to register Democratic.
3. Encourage each registered Democrat to become an active member of the Club,
4. Provide Democratic Party information to voters in their precinct.
5. Urge all voters in their precinct, especially Democrats, to vote, either by absentee or at the polls.
6. Ensure that all Democrats in their precinct know the location of their polling place, and
7. Serve as poll watchers on Election Day and work to get out the vote.
(7) Publicity Committee shall:
a. Prepare and arrange for club publicity in local papers or other media,
b. All publicity should be coordinated with Club President prior to distribution.
(8) Voter Registration Committee shall
a. Be a year-round activity,
b. Encourage registration by telephone solicitation, door-to-door canvassing, booths at neighborhood fair/special events or public locations.
c. Have registration forms available to everyone requesting one.
d. Assist in completing the forms and mail them in a timely manner.
The suggested Ad Hoc Committees for the club may be as follows: (1) Nominating Committee, (2) Picnic Committee, and (3) Campaign Committee.
(1) Nominating Committee shall:
a. Consist of both Executive Board and non-board members.
b. The nominating committee is elected by the membership.
c. Nominates a slate of candidates for office prior to each annual election meeting.
(2)Picnic Committee shall:
a. Plan, organize, and execute the Club’s annual Picnic.
(3)Campaign Committee shall:
a. Coordinate the Club’s participation in election campaigns at the County, State, and National levels.
b. Work under the direction of the County party.
Article VIII – CLUB FINANCES
(1) The Executive Board shall prepare a budget with the guidance of the Controller in
February for adopting by the membership at the March meeting.
(2) List all anticipated income and expenses.
(3) The Board decides how funds to meet the projected expenses are to be raised.
(4)Any new expenditure to the budget after initial approval must be presented to the
membership for approval.
B. Audits – addressed under committees.
ARTICLE IX – Candidate Endorsements – Club Representatives
SECTION 1- Candidate endorsements
The club may only endorse candidates who are registered Democratic by a majority vote at any general meeting.
SECTION 2- California Democratic Party
ARTICLE X – AFFILIATION and CLUB REPRESENTATIVES
The club shall affiliate as an associate member of the County Democratic Central Committee and pay the current annual fee.
* SECTION 1: California Democratic Party
Club representatives to the California Democratic Party’s Pre-Endorsement Conferences shall be allocated as follows: one representative, resident in the Assembly District, for each full (not fraction thereof) 20 registered Democratic members in good standing in the Assembly District who are listed on a roster submitted, by July 1 of each odd-numbered year, to both the San Diego County Democratic Party and the appropriate CDP Regional Director(s). The roster shall be certified by the Club’s President, Secretary, or Treasurer. Representatives should be equally apportioned between men and women to the extent possible.
SECTION 2: San Diego County Democratic Party
Under the club’s charter with the San Diego County Democratic Party, its President is a representative to the SDCDP Central Committee as an Associate Member. If the President is already a Central Committee member or chooses not to serve, a different representative may be selected to serve his or her term according to the provisions of Sections 3 and 4 of this Article. An Associate Member application, for the President or any other representative, must be submitted to the SDCDP within 30 days of his or her selection by the club.
* SECTION 3: Selection
Club representatives to the CDP and SDCDP – and any other official representatives, delegates, and
alternates from the club to conferences, caucuses, councils, conventions, and other meetings – shall be
selected by a vote of members in good standing at a duly noticed club meeting or, if that cannot occur at a regular or special meeting, by designation of the President.
SECTION 4: Adherence to Club Positions
Club representatives described in this Article, when participating in voting and discussion in that capacity,
shall adhere to and represent the club’s official positions on endorsements and other matters wherever
applicable, and shall agree to do so prior to their selection.
ARTICLE XI – TERMINIATION
Should this club be dissolved, the monies remaining in the treasury, after payment of all obligations, shall be returned to the San Diego County Democratic Party.
ARTICLE XII – AMENDMENTS
These bylaws may be amended by a majority vote at a general meeting after such amendment has been presented at the preceding general meeting and notice has been provided as specified in Article V, Section 4 of these bylaws.
ARTICLE XIII – ADOPTION
These bylaws shall become effective immediately upon their adoption and shall be the governing rules of the club.
Date of Original Bylaws: August 10, 2004
Revised: November 2005
Ratified: January 2006
Revised: January 2014
Ratified: February 2014
Revised: May 2014
Ratified: June 2014
Revised: October 2014
Ratified: November 2014
Revised: May 2015
Ratified: June 2015